If your business has at least one employee, you are required by law to post Federal, State and OSHA mandatory labor law posters in your workplace. As an employer, posting these labor law posters in the workplace will inform your employees of their labor and employment rights and give them a better understanding of what is required of them. Employment law posters should be displayed in prominent areas that can easily be seen by every employee. These include areas such as break rooms, lunch areas, reception areas or where your employees clock in and out if you use a time & attendance system.
Failure to display these required government labor law postings can result in steep fines and citations during an inspection. Fines vary by poster and by the enforcing agency... ranging from as low as $110 up to a potential maximum of $10,000.
What are the Six Federal Posters that are Mandatory for My Business?
State and Federal labor law posting requirements may vary by industry, number of employees and type of business. Each state has their own mandatory posting requirements and specific employment regulations. The U.S. Department of Labor provides more guidance on the requirements for small businesses and other employers when it comes to workplace posters. Most businesses must display the following six postings in each workplace location.
- Minimum Wage compliance poster
- Occupational Safety and Health Act (OSHA) poster
- Equal Employment Opportunity (EEO) poster
- Family Medical Leave Act (FMLA) poster... depending on the number of employees at the company
- Employee Polygraph Protection Act (EPPA) notice
- Uniformed Services Employment and Reemployment Rights Act (USERRA) notice/poster
How Do I Stay in Compliance as Employment Law Posters are Updated?
As Federal, State and OSHA agencies make labor law changes, you will need to update your posters to stay in compliance with employment regulations. On average, hundreds of labor law changes occur every year. A large percentage of those changes will require employers to display new posters. The easiest way to stay in compliance is to subscribe to a labor law poster service that automatically sends you updated posters as regulations change that require new posters to be displayed.
What If I Have a Large Percentage of Spanish Speaking Employees?
Some states require that employers display bilingual labor law posters. If your business is located in AZ, CA, FL, GA, NM, NY or TX and 5 percent of your Spanish-speaking employees use English as a second language, it is mandatory that you post employment law posters in both English and Spanish. If your business is not located in one of these states, but you do have Spanish speaking employees that do not read English, it is highly recommended that you display bilingual posters even though you are not required to do so by law.