Payroll Software for Healthcare
Built for Healthcare, Designed to Elevate Outcomes
Streamline payroll and time tracking to free up time to focus on patient outcomes.
Managing payroll in a healthcare organization is a constant balancing act. You’re dealing with complex shift structures, credential-dependent roles, multiple locations, and pay rules that change across departments and specialties. At the same time, evolving healthcare regulations, staffing shortages, and nonstop scheduling demands make it harder than ever to ensure accurate pay and deliver quality patient care.
20%
More than 20% of payroll runs contain errors.
$160,000
Employee lawsuits cost healthcare organizations $160,000 on average to resolve.
21%
Nearly 21% of healthcare workers turnover within the first year.
Focus on your patients, let us take payroll and compliance off your plate.
Support You Can Count On
From onboarding to ongoing support, get fast, reliable service from specialists who understand the unique payroll and compliance demands of healthcare organizations.
- Partner with a support team who understands the unique challenges of healthcare payroll, while benefitting form U.S.-based service.
- Access support how you want to, whether through the PrimePay Hub, by phone, or via chat, for quick, flexible help when you need it.
- Offload complex wage calculations with our managed payroll option.
Staff scheduling for healthcare just got easier.
Reliable Scheduling for Healthcare
Easily manage complex healthcare schedules, enable geofenced time tracking for accurate punches, and ensure accurate payroll with connected time and attendance.
- Manage complex scheduling with ease through smart tools that optimize staffing, while honoring employee availability.
- Maintain verifiable time tracking with geofencing, enabling employees to clock in/out from approved facilities.
- Ensure accurate pay by storing hourly, overtime, or shift differential rates in time & attendance.
Payroll for healthcare that just works.
Effortless Healthcare Payroll
Run payroll in minutes, manage complex pay rates and shift differentials, and ensure compliance with evolving healthcare regulations.
- Manage payroll for nurses, clinical staff, physicians, and support teams, complete with built-in error detection.
- Accurately calculate overtime, differentials, and bonuses for diverse healthcare roles.
- Get support with multi-state payroll, tax filing, and adherence to healthcare-specific labor requirements.
All a Healthcare Provider Needs in One Place
Payroll
Automated, compliant payroll that streamlines tax filing, worker’s comp, and built in error alerts.
Learn About Our Payroll SoftwareTime & Attendance
Payroll-connected tracking that manages time off, holidays, accruals, absences, and scheduling.
See Our Time Functionality in ActionCompliance
Integrated add-on services that automate record-keeping & reporting and makes HR legally compliant.
Applicant Tracking
Intuitive online recruiting that simplifies job postings, and manages applicants & hiring of employees.
Learn More About Applicant TrackingHR & Onboarding
HR Services that you need and expect like Performance Management, Learning Management, and HR Legal Advice.
Learn More About Our HR SoftwareBenefits Services
Comprehensive employee programs, refined for modern workforce needs, delivering confidence and compliance.
See Our Benefits Admin Capabilities
Frequently Asked Questions
How can payroll software help healthcare organizations manage labor costs?
Payroll software helps healthcare organizations control labor costs by automating time capture, overtime calculations, shift differentials, and multiple rate structures. With real-time payroll data, healthcare leaders can see labor spending, helping prevent understaffing, overstaffing, and unexpected labor overruns. When payroll connects directly with time and attendance, organizations gain accurate reporting that supports budgeting, staffing decisions, and compliance with reimbursement and regulatory requirements.
How does healthcare payroll software streamline wage calculations and compliance?
PrimePay’s payroll software automates complex wage calculations, including hourly rates, overtime, and shift differentials. It ensures compliance with FLSA, ACA, and healthcare labor agreements by accurately tracking hours worked and applying correct pay rates. With automated tax filing and compliance reporting, healthcare providers reduce administrative errors, avoid penalties, and ensure staff are paid accurately and on time.
What payroll challenges do healthcare organizations face most often?
Healthcare organizations often struggle with frequent shift changes, 24/7 staffing demands, multiple pay rates per employee, credential-linked pay differentials, and employees working across units or facilities. Payroll teams must also manage overtime spikes, floating staff, agency workers, and varying staffing models tied to patient census and acuity. These complexities increase the likelihood of payroll errors—making automation essential to accuracy and compliance.
Do healthcare organizations typically have dedicated payroll teams?
Yes. Most healthcare organizations have dedicated payroll staff or shared HR/payroll roles because of the complexity of clinical scheduling, credential-driven pay structures, shift differentials, and compliance requirements. Focused payroll oversight is crucial to avoiding errors that impact compensation, staffing, compliance audits, and patient care operations.
How does payroll software improve efficiency in healthcare operations?
Payroll software reduces administrative workload by automating calculations for overtime, differential pay, stipends, and rate changes. By pulling accurate time data directly from clinical scheduling and time-tracking systems, healthcare organizations eliminate manual data entry, minimize rework, and accelerate payroll processing—ensuring employees are paid correctly and on time.
How does payroll software help healthcare providers attract and retain staff?
Accurate, predictable pay is critical in healthcare, where staffing shortages are common and competition for talent is high. Payroll software supports retention by reducing paycheck errors, providing transparent self-service access to pay information, and managing complex pay rules tied to credentials, specialties, and experience. When healthcare workers trust their pay is accurate, engagement rises and turnover decreases.