Your to-do list is getting way too long. Deadlines are approaching and without finding help or working overtime for the fourth week in a row, you’ll be unable to meet them.
While it may seem easier to do everything yourself than to explain the details of a project to someone else, there are two key reasons why delegating tasks is usually a better strategy.
First, delegation allows you to make the best use of your time and skills to focus on the future of company growth. Second, it helps other people on the team grow and develop to reach their full potential in the organization.
The following are some tips on delegating – one of the best time management tools.
Be patient and understanding
While delegating will take work off your plate in the long run, be prepared to take extra time at the beginning to coach and answer lots of questions.
By involving other people in the project, you develop their skills and abilities. The next time a similar project comes along, you can delegate the task with a high degree of confidence that it will be done well and with much less of your involvement.
Provide complete job instructions
Be specific, clear, and complete in clarifying the task and timeframe. Make sure your employee has all the information needed to complete the job. Confirm that he or she understands the requirements and is in agreement.
Believe in other people
Chances are high that you are not the only one who can do a job properly. Just because an employee does things differently doesn’t mean he or she won’t do the job right or as well.
If you establish expectations, then the method an employee uses should not matter. Allow your employees to utilize their creativity and problem-solving skills.
Make sure you grant enough authority to get the job done. Let everyone involved know that you have delegated the authority to the employee.
Focus on teaching skills
Delegating doesn’t mean just passing off work that you don’t enjoy, but letting your employees stretch their skills and judgment. If you’re worried, start small, then delegate more as time goes on and the employee’s capabilities become apparent.
As you hand over greater responsibility, it’s important to understand that learning new skills sometimes includes making mistakes. Coach them where necessary and avoid taking back the project unless it is clear that it has become too complex.
Check on progress, but don’t hover
Let the employee do the work, but check in periodically on progress. Don’t look over the employee’s shoulder or watch his or her every move. Agree in advance how often you will be updated and under what conditions you need to be informed of issues that arise.
Delegate regularly, not just when you are overloaded or when tasks are unpleasant. You need as much time as possible to focus on company growth.
Share rewards and give credit
Taking all of the credit for a project that others assisted with is a great way to make sure they’ll never want to help you out again. Be sure to recognize and thank anyone who played a role. If you receive any rewards for the project, share them and acknowledge the others’ contributions.
How has delegating tasks helped you? Share your experiences with us!