Insurance & Compliance

Workers' Compensation

Payroll can improve cash flow (seriously).

Workers’ compensation insurance premiums are based on your payroll dollars. Because of that, PrimePay can help you start saving today.

Our payroll and workers’ comp integration allows you to pay per payroll. This means you'll have:

  • A premium based on actual payroll numbers.
  • Little to no down payment.
  • Reduced risk of over/underpayment.
  • Simplified year-end audit.

Workers' Compensation Comparison

 

Together, let's forget the word overpaying.

Here’s how we can help you handle your worker’s compensation per payroll run:

Step 1: Run payroll as you normally would.
Step 1: Run payroll as you normally would.
You’re doing this perfectly; don’t change a thing.
Step 2: We send your payroll data to the insurance company.
Step 2: We send your payroll data to the insurance company.
This is why there’s no need for a deposit.
Step 3: What you owe is calculated on exact payroll numbers.
Step 3: What you owe is calculated on exact payroll numbers.
The risk of over/underpaying significantly shrinks.

How is workers' comp calculated?

How is workers' comp calculated?

JaCiva's Bakery | PrimePay Testimonial

"When I took over the family business in 2013, my PrimePay specialist was one of my greatest supporters through the transition. She was always available to me and patiently answered any questions I had regarding payroll. I am very grateful for [PrimePay’s] services."

Laura Boscole
JaCiva's Bakery
Read More

ACA Compliance

Navigate ACA compliance with ease.

The complexity of the Affordable Care Act (ACA) as well as the current legal environment can generate challenges with compliance. Our ACA Compliance Navigator helps you fulfill requirements under this complex law.  

Forms 1094 & 1095 filing.

Forms 1094 & 1095 filing.

Our Online Payroll clients have an advantage on this one. By gathering data from our payroll system, and a little more info from you, we'll handle ACA Forms 1094/1095 reporting.

When the time comes, we’ll eFile with the IRS and provide them to you for your personnel - just like we do with Forms W-2.

Our ACA Compliance Navigator solution helps with:

Variable hour employees and plan affordability reports.
Variable hour employees and plan affordability reports.
We also continually track the status of your workforce for reporting.
Filing and providing IRS Forms 1094/1095.
Filing and providing IRS Forms 1094/1095.
Our team will file copies with the IRS and teach you what to provide to employees.
Provides penalty exposure warnings, checklists, and more.
Provides penalty exposure warnings, checklists, and more.
Prepare for the worst by planning ahead.

ERISA Compliance Services

Cost-effective, legal quality documents and filings.

The Employee Retirement Income Security Act (ERISA) is a federal law that requires employers to abide by specific regulations concerning their health and welfare benefit plans. And the Department of Labor estimates that only three out of four employers maintain ERISA compliance.

With our Premier ERISA Wrap Solution, you'll benefit from our industry-leading guarantee and legal compliance review of plan documents.

Together, we can work toward:

  • Satisfying ERISA requirements.
  • Simplifying the amendment process and reducing filing risks.
  • Removing unnecessary filing fees and streamlining documentation (based on your needs).
  • Form 5500 filing.
  • Form 5500 remediation.

Nondiscrimination Testing

Test your way to complete compliance.

Nondiscrimination testing (NDT) ensures equality for all employees by evaluating the eligibility, contributions and benefits on a nondiscriminatory basis.

The IRS mandates that pre-tax benefit accounts must complete NDT – there are no exemptions.

In just three steps, PrimePay can help you ensure equality and compliance with NDT. Additionally, we promise:

  • Secure transmission of all data, ensuring the security of private information.
  • All test(s) required by the IRS are included.
  • Mid-year testing is offered to help you uncover potential problems for your plan’s year-end test.
  • Tangible, easy to understand reports which include corrective steps (if needed).

Complete mandatory NDT tests in just three steps.

Step 1: Download the testing template.
Step 1: Download the testing template.
Step 2: Complete the template.
Step 2: Complete the template.
Step 3: Submit it to PrimePay Benefit Services.
Step 3: Submit it to PrimePay Benefit Services.

COBRA Administration

What is COBRA health insurance?

The Consolidated Omnibus Budget Reconciliation Act (COBRA), passed in 1985, is a law requiring employers with 20 or more employees that offer health care benefits to offer a continuing coverage option to those who lose their benefits due to termination, reduction in hours, etc.

Since its inception, COBRA has cost businesses millions of dollars in legal and compliance fees. The IRS estimates that up to 90 percent of employers are out of compliance with COBRA regulations.

COBRA administration in just 3 steps.

It’s true. We provide administration of all COBRA qualified plans. That means you can avoid costly penalties and excise taxes ($100 or more a day per violation) from COBRA audits.

Complete COBRA compliance requirements.

Step 1: Let PrimePay know of your new participants.
Step 1: Let PrimePay know of your new participants.
Step 2: Notify us of qualifying events.
Step 2: Notify us of qualifying events.
Step 3: Run reports once a month.
Step 3: Run reports once a month.