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Insurance & Compliance

Compliance is more than just knowing a law exists. It’s A) understanding what it means, B) if it applies to you, and C) how to do everything right and avoid penalties. With PrimePay, we’ll D) handle all of the above.

Workers’ Compensation

Payroll can improve cash flow (seriously).
Payroll can improve cash flow (seriously).

Workers’ compensation insurance premiums are based on your payroll dollars. Because of that, PrimePay can help you start saving today.

Our payroll and workers’ comp integration allows you to pay per payroll. This means you'll have:

  • A premium based on actual payroll numbers.
  • Little to no down payment.
  • Reduced risk of over/underpayment.
  • Simplified year-end audit.
Together, let’s forget the word overpaying.

Here’s how we can help you handle your worker’s compensation per payroll run:

  • Step 1: Run payroll as you normally would.
    Step 1: Run payroll as you normally would.
    You’re doing this perfectly; don’t change a thing.
  • Step 2: We send your payroll data to the insurance company.
    Step 2: We send your payroll data to the insurance company.
    This is why there’s no need for a deposit.
  • Step 3: What you owe is calculated on exact payroll numbers.
    Step 3: What you owe is calculated on exact payroll numbers.
    So the risk of over/underpaying significantly shrinks.
Wait, how is workers’ comp calculated?
Wait, how is workers' comp calculated?

 

Let workers' comp work for you.
  • How Workers' Comp Works For You [Infographic]
    How Workers' Comp Works For You [Infographic]
  • Three Most Frequently Asked Workers' Compensation Questions
    Three Most Frequently Asked Workers' Compensation Questions

ACA Compliance Navigator

Guiding you to ACA compliance.

The Affordable Care Act (ACA) continues to be a point of confusion (and sometimes contention) for many business owners. With much uncertainty regarding the law, it’s comforting to know you can count on PrimePay to help you navigate the deep ACA waters.

Forms 1094 & 1095 filing? It’s basically done.
Forms 1094 & 1095 filing? It’s basically done.

Our Online Payroll clients have an advantage on this one. By gathering data from our payroll system, and a little more info from you, we are able to handle ACA Forms 1094/1095 reporting.

When the time comes, we’ll eFile with the IRS and provide them to you for your personnel - just like we do with Forms W-2.

Our ACA Compliance Navigator solution helps with:
  • Variable hour employees and plan affordability.
    Variable hour employees and plan affordability reports.
    We also continually track the status of your workforce for reporting.
  • Filing and providing IRS Forms 1904/1095.
    Helps file and provide IRS Forms 1904/1095.
    Our team will file copies with the IRS and teach you what to provide to employees.
  • Providing penalty exposure warnings, checklists, and more.
    Provides penalty exposure warnings, checklists, and more.
    Prepare for the worst by planning ahead.
We're tracking the latest ACA information for you.
  • ACA Basics: How the Size of Your Workforce Affects Responsibilities
    ACA Basics: How the Size of Your Workforce Affects Responsibilities

ERISA Compliance Services

ERISA products to keep you compliant.

The Department of Labor estimates that three out of four employers aren’t maintaining what they need to comply with ERISA regulations.

We understand compliance is a lot to handle, especially when it comes to health benefits. That’s why we offer two solutions to ensure your needs are met.

The Employee Retirement Income Security Act (ERISA) is a federal law that requires employers to abide by specific regulations concerning their health and welfare benefit plans.

Did you know? If you’re not providing employees with summary plan descriptions (SPDs) or maintaining sufficient plan documents, you could be out of compliance.

Together, we can work toward:

  • Satisfying ERISA requirements.
  • Simplifying the amendment process and reducing filing risks.
  • Removing unnecessary filing fees and streamlining documentation (based on your needs).
PrimePay can help you avoid penalties.

Choose the solution right for your company:

    • Fast Track ERISA Wrap Solution
      Fast Track ERISA Wrap Solution
      Perfect for businesses with less than 50 employees. Get your documents in under a week.
    • Premier ERISA Wrap Solution
      Premier ERISA Wrap Solution
      Designed for more complex plans. Complete with our industry-leading guarantee and compliance review.
    Additional ERISA information to help you comply.
    • ERISA Implications with State Retirement Plans
      ERISA Implications with State Retirement Plans
    • Top 7 Most Common Mistakes Employers Make About ERISA
      Top 7 Most Common Mistakes Employers Make About ERISA

    Nondiscrimination Testing

    Test your way to complete compliance.

    Nondiscrimination testing (NDT) ensures equality for all employees by evaluating the eligibility, contributions and benefits on a nondiscriminatory basis.

    The IRS mandates that pre-tax benefit accounts must complete NDT – there are no exemptions. 

    In just three steps, PrimePay can help you ensure equality and compliance with NDT. Additionally, we promise:

    • Secure transmission of all data, ensuring the security of private information.
    • All test(s) required by the IRS are included.
    • Mid-year testing is offered to help you uncover potential problems for your plan’s year-end test.
    • Tangible, easy to understand reports which include corrective steps (if needed).
    Complete mandatory NDT tests in just three steps.
    • Step 1: Download the template.
      Step 1: Download the testing template.
    • Step 2: Complete the template.
      Step 2: Complete the template.
    • Step 3: Submit it to PrimePay.
      Step 3: Submit it to PrimePay Benefit Services.
    Unsure about NDT details? These resources will help.
    • Uncovering Potential ERISA & NDT Compliance Concerns
      Uncovering Potential ERISA & NDT Compliance Concerns
    • Compliance Corner: Nondiscrimination Testing Season Is Upon Us
      Compliance Corner: Nondiscrimination Testing Season Is Upon Us

    COBRA

    COBRA administration as easy as 1-2-3.

    It’s true! Keep the lines of communication open and we can help you handle COBRA compliance. That means you can avoid costly penalties and excise taxes ($100 or more a day per violation) from COBRA audits.

    What exactly is COBRA?

    The Consolidated Omnibus Budget Reconciliation Act (COBRA), passed in 1985, is a law requiring employers with 20 or more employees that offer health care benefits to offer a continuing coverage option to those who lose their benefits due to termination, reduction in hours, etc.

    Since its inception, COBRA has cost businesses millions of dollars in legal and compliance fees. The IRS estimates that up to 90 percent of employers are out of compliance with COBRA regulations.

    Just three steps to COBRA compliance.
    • Step 1: Let us know of your new participants.
      Step 1: Let PrimePay know of your new participants.
    • Step 2: Notify us of qualifying events.
      Step 2: Notify us of qualifying events.
    • Step 3: Run reports once a month.
      Step 3: Run reports once a month.
    Additional COBRA information
    • Steps to Make Sure Your COBRA Notice is Compliant
      Steps to Make Sure Your COBRA Notice is Compliant
    • Top 3 COBRA Compliance Mistakes Employers Make
      Top 3 COBRA Compliance Mistakes Employers Make