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Fast Facts: Labor Law Posters

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Did you know? There are 2,000 different labor law posters in the U.S. and Canada.

If you’re a new business owner trying to understand everything as it relates to compliance for your company, you might be wondering right off the bat: What is a labor law poster?

Basically, it’s a poster that explains employees’ rights and employers’ responsibilities.  It can cover any workplace issue such as wage, benefits, safety, discrimination and time off.

Factors that influence what businesses have to display certain types of posters are number of employees, industry and if your company is doing government contract work.

Each posting is unique – even on a federal level. Generally should be in good light and of type size every employee can see. They should be posted in a conspicuous location and that may require posting in multiple locations.

Who needs to display labor law posters?

Generally speaking, any business with employees. So, probably you. Of course states, cities and even counties have different requirements so you’ll want to ensure you have all the appropriate ones for where your business operates.

How often do postings change?

It really depends on the agency. Typically the reasoning for a poster to change is that either the law behind the posting has changed or it could be something as simple as a phone number update or the format of the poster.

A couple of reasons to stay up-to-date:

1. Risk Management. Not posting the federal OSHA could cause a $7,000 fine.

2. Employee Relations. These posters are fundamental communication tools that represents the employer/employee relationship. It shows a good faith effort by you, the employer.

Fast facts

GovDocs, one of the largest providers of labor law posters and compliance services in the country pulled together the following statistics and trends from over the last couple years.

  • There were 46 federal updates over the last three years.
  • And 887 state updates over the last three years.
  • State with the largest number of updates in 2016: Colorado (12).
  • State with the largest number of city updates in 2016: California (90).
  •  Percentage of states with a posting update in 2016: 88%.
  • City updates over the last three years: 459.
  • Number of county updates in 2016: 31

Up and coming topics in the compliance space: Equal pay, ban the box, discrimination and paid family leave.

How to stay compliant.

The easiest way to make sure your business stays compliant is to sign up for a program that will automatically send you updated labor law posters when necessary. That way, the only thing that’s in your hands is replacing the old poster and hanging up the new one when it arrives.

Ready to purchase labor law posters for your business? Email us at hrservices@primepay.com.

Note: Select states with a certain percentage of Spanish-speaking employees must post employment law posters in both English and Spanish. 

Disclaimer: Please note that this is not all inclusive. Our guidance is designed only to give general information on the issues actually covered. It is not intended to be a comprehensive summary of all laws which may be applicable to your situation, treat exhaustively the subjects covered, provide legal advice, or render a legal opinion.  Consult your own legal advisor regarding specific application of the information to your own plan.  

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Comments

This is a topic that just came up. I have a samll businss that provides behavior analytic services to schools and families. I have 4 full time employees and the 8 part-time. The question I have is. We never meet at a pshycail office. We typically meet online or face to face in the field. What is the best way to deal with employment posteers? Should I just hang one in my office? Or should i send them a copy of the posters? thank you inadvance

Reply

Hi Scott! 

Great question. I reached out to our SVP of Human Resources and while she can't technically provide legal advice, she did say that if this were her company, she would make all of the “posters” into fliers and provide them with the onboarding materials to make sure every new employee was aware of his/her rights.

I hope this helps!

Rachel

Reply

Completely helps. That is what I have done:)

Reply

Oh good! I'm glad :)

Reply

Why must labor law posters be purchased?
is there a site where they can be downloaded?

Reply

HI Laura!

I reached out to our SVP of HR and here was her response:

There are absolutely places where the “posters” can be downloaded for free, but these are normally government websites and each notice is listed separately.  The burden is on the company to figure out which posters are necessary and which are not and it would be easy to miss something.  Each state has different laws and posting rules that must be coordinated with the federal requirements.  Sometimes there are also local laws that must be considered.  This is not always easy to figure out.  The labor law poster service takes care of all of this for a minimal price.  It is worth buying an all-in-one poster to be able to feel confident that all requirements are being met.  The posters are also nicely laminated and large enough to read.  It’s worth every penny for piece-of-mind and visual clarity to use the service.

Hope this helps - Thanks!

Reply

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