
Payroll Software for SMBs
Payroll software is a critical tool that shapes how your business pays people, stays compliant, and builds trust with employees. PrimePay’s cloud-based payroll solution is designed to automate the process, eliminate errors, and make payday stress-free — for you and your team.
Product Description
Are you looking for an easy-to-use payroll software? PrimePay’s payroll solution simplifies your payroll process, ensuring accurate calculations and compliance with all regulations. It also seamlessly integrates with time-tracking tools, saving you time and effort.
Core Features
- Process Payroll & Automate Payroll Taxes
- On-Demand Pay / Earned Wage Access
- Employee Self-Service
- Analytics & Reporting
Why PrimePay?
What makes us different from the competition?
- Easily handles payroll complexities
- Simple & modern software dashboard
- A price that makes sense
- Options to meet all payroll needs
Payroll Software That Just Works — Always.
As technology becomes more accessible, cost-effective, and simplified for end users, more businesses are opting to run their own payroll versus outsourcing.
As a leader in cloud-based payroll and client experience for 38+ years, our solutions streamline payroll processing for greater control, efficiency, and understanding of your business.
Powerful Payroll Software for Solving Common Payroll Challenges
Unifying Payroll and HR for Smarter People and Process Management
Integrated
Our payroll module seamlessly integrates with time tracking, human resource software, and third-party platforms so you can create a scalable workforce solution.
Popular Features:
- Unlimited Payrolls
- Direct Deposit & Debit Card
- Bank Reconciliation
Streamline Payroll with Automation for Taxes, Wages, and Employee Data
Automated
Our automated payroll software helps you cut down on manual data entry and reduce pay errors. It ensures all employee deductions, as well as state and federal tax information, are automatically calculated and included in each payroll run—so employees are paid accurately, every time.
Popular Features:
- Automated Payroll
- Time-off Management
- Accruals
Automate Payroll Tax Compliance and Simplify Year-End Reporting
Compliant
Ensure accurate employee classification, automate tax withholding and filing, and stay compliant with wage and hour laws at every level—federal, state, and local. The system also helps track benefits contributions and ensures timely, compliant payroll runs to reduce risk and administrative burden.
Popular Features:
- Automation for final paycheck rules around terminations and resignations
- Status, Worker Type, Employee Number on each employee profile
- Payroll Profile & Compensation Profile
Customizable Payroll Reports with Real-Time Insights and Data Exports
Robust
Detailed payroll reporting gives businesses insights into wages, taxes, and benefits. 50+ out-of-the-box reports or customizable reports help track payroll trends and ensure compliance with federal, state, and local regulations.
Popular Features:
- FICA Tip Credit, Payroll Journal, GL Reporting
- Taxable Wages by Person, Date Range or multiple people
- Views by Payroll, Employer, Year End and Returns
Support Your Workforce with On-Demand Pay, Mobile Access, and Self-Service Options
Employee Centric
Employees can access their earnings as soon as they clock out and don’t need to wait until payday. Offering on-demand pay (also known as earned wage access) as a benefit can increase employee satisfaction and retention, as it provides your team with greater financial flexibility and control.
Popular Features:
- Employee Self Service
- Employee Mobile App
- On-Demand Pay
Payroll Software Features
Time & Attendance
Track employee hours, attendance, and manage leave requests.
Explore Time & AttendanceOn-Demand Pay
Offer wage advances to employees prior to payday at no cost to them, or you.
Explore On-Demand PayWorkers' Comp Administration
Electronic documentation, claim management, and tracking with providers.
Why Choose Primepay for Your Payroll Needs
See all our Client StoriesFAQs
How can payroll software reduce common payroll challenges?
Some payroll challenges include compliance with laws and regulations, managing a hybrid workforce, manual methods, and complex systems. With the right payroll technology built for the specific needs of small or established businesses alike, you can streamline and simplify the entire payroll function. A single, automated payroll system with paperless workflows and centralized payroll data allows you to:
- Accurately calculate payroll, taxes, benefits, and more.
- Guarantee employees are paid on time
- Easily locate, manage, and update employee and payroll data and share it with other departments
- Stay compliant with laws wherever you have employees
- Gain visibility across your workforce, run payroll reports, and analyze people operations
How to choose the right payroll solution?
The ideal payroll software should cater to your specific needs. You might require a small business payroll software or something more robust for larger entities. Understanding your needs is step one in obtaining the right payroll management software.
Optimal payroll solutions should include automatic tax filing, unlimited payroll runs, and smooth integration with accounting tools. Also, consider factors like the cost of the software, the provider’s support, and the ease of payroll processing.
Ultimately, the goal is to streamline your payroll tasks and improve the efficiency of your processing payroll operations.
Assessing Payroll Needs
The journey to streamline your payroll begins with assessing your payroll requirements.
The software should accommodate various pay rates for hourly employees, and it should be flexible enough to adapt to the unique requirements of your industry. It should also offer additional services such as HR services, health benefits, and direct deposits. Remember, a basic payroll solution may suffice for some businesses, while others may require a more comprehensive payroll solution from a reliable payroll provider.
Integration with Accounting Tools
Integration capabilities with your current accounting tools are vital when selecting a payroll management solution. Seamless integration ensures smooth financial management, streamlines payroll processes, and saves resources.
Some of the best payroll software on the market offer integration with popular accounting tools like Gusto and QuickBooks. This allows for smooth data transfer, automated payroll calculations, and generation of financial reports using payroll data, thereby enhancing efficiency and minimizing errors.
Compliance and Tax Features
Ensuring legal compliance is a significant aspect of payroll management. Your chosen software should include robust compliance and tax features for strict adherence to all applicable regulations.
Key features to look out for include:
- Automatic calculation, filing, and payment of payroll taxes
- Unlimited payroll runs without worrying about tax compliance
- Tax penalty protection, covering costs up to a certain amount if any payroll tax penalties are incurred due to software errors
What are the basics of payroll?
Although there are several interpretations of the word “payroll,” it usually refers to the complete process of paying employees. There are many moving pieces in payroll, and their functions go far beyond ensuring that employees are paid accurately and on schedule.
Payroll involves adhering to constantly changing tax filing and wage regulations, paying payroll taxes, keeping track of necessary paperwork, managing benefits, making sure there is enough cash on hand to pay for payroll costs, and even maintaining employee satisfaction.
How can software help businesses manage and automate their payroll processes?
Managing your payroll doesn’t have to be a headache. With the right payroll management system, you can simplify the entire process payroll, from calculating wages to generating pay slips.
A simple payroll system can automate payroll tasks, allowing you to focus on growing your business.
Automated payroll systems offer several benefits, including:
- Minimizing human involvement
- Optimizing calculations
- Streamlining tasks
- Providing features such as compensation administration, time tracking integration, and expense management
Automated Payroll Systems
Businesses have transformed how they manage payroll via automated payroll systems offered by various payroll companies. By automating repetitive tasks and minimizing the risk of human error, these systems improve accuracy and productivity. These systems ensure high accuracy through:
- Meticulous maintenance of employee records
- Data verification
- Error checks
- Continuous updates to comply with regulatory changes.
Key features to look out for include:
- Real-time data tracking
- Strong payroll automation capabilities
- Dedicated 24/7 customer support
- Seamless integration with accounting software
- Efficient time tracking
- Comprehensive employee benefits administration
Direct Deposit Advantages
Another feature simplifying the payroll process significantly is direct deposit. It allows employers to deposit salaries directly into employees’ bank accounts, eliminating the need for physical checks.
Direct deposit offers several benefits:
- Enhances payroll efficiency by reducing costs and increasing employee satisfaction
- Utilizes resources more effectively
- A win-win situation for both employers and employees
Streamlined Payroll Tasks
Implementation of a payroll solution brings a key benefit: streamlining payroll tasks. By managing repetitive and manual activities such as data entry, form completion, and notification distribution, businesses can save substantial time and reduce errors.
Optimizing payroll tasks offers numerous advantages, including:
- Improved accuracy
- Compliance
- Cost and time savings
- Enhanced data security
- Overall efficiency
- Increased productivity
- Improved communication
How do remote payroll systems help with employee engagement?
Remote payroll systems, also known as cloud-based payroll software, play a crucial role in improving employee engagement by empowering employees through access, autonomy, and transparency.
1. Enhanced Employee Experience Through Self-Service Portals
Modern online payroll systems include employee self-service (ESS) portals, allowing team members to independently access:
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Digital pay stubs and payment history
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Tax documents and withholding information
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Time-off balances and leave requests
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Personal profile updates (e.g., address, banking info)
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HR documents and policy acknowledgments
By reducing dependency on HR teams and enabling direct access to payroll and HR data, an employee portal will promote a sense of ownership and increase overall employee satisfaction.
2. Time Tracking Integration for Accuracy and Trust
Integrating time tracking tools with payroll software ensures that employee hours are recorded and processed accurately. This integration helps:
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Automate hour calculation for payroll
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Reduce manual errors and discrepancies
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Eliminate redundant data entry
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Boost transparency and trust in the payroll process
Accurate payroll backed by real-time tracking builds confidence among employees, directly supporting engagement and retention efforts.
3. Streamlined Workflows and Security
With centralized access to payroll and HR functions, cloud-based platforms streamline workflows for both employees and administrators. These systems also prioritize data security, ensuring that personal and financial information is protected.
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What are the pros and cons of using online payroll software?
Thinking about using online payroll software? These cloud-based systems streamline payroll operations by automating wage calculations, tax withholdings, and compliance tasks—reducing errors and saving time.
The best payroll software options offer intuitive interfaces, customizable features, and essential tools like employee self-service portals for access to pay stubs and tax documents.
By replacing manual or in-house payroll processes, online payroll platforms deliver greater accuracy, efficiency, and employee satisfaction.